PLEASE ALSO SEE THE GENERAL INSTRUCTIONS AND TERMS OF JYVÄSKYLÄ FAIR LTD.

TERMS OF PARTICIPATION

GENERAL INSTRUCTIONS

Ordering

We will shortly be opening the Extranet service where you can place all your orders online and keep yourself updated on them.

Schedule

Opening hours:

Times for building and dismantling will be added later.

stand design and Building

The technical department of Jyväskylä Fair Ltd designs and builds exhibition stands according to your wishes. We also take care of maintenance during the fair. For more information about design and building, please visit the webpage of our technical department.

Fixings

It is not allowed to fix any materials to the walls of the exhibition hall.

Materials can be fixed to the hall floor using a tape that doesn’t leave any marks. We recommend Eurocel 704 tape or a similar product. You can order Eurocel 704 tape beforehand from Jyväskylä Fair Ltd.’s technical department or buy it at the Exhibition office for 17 € + VAT / roll (50 mm / 50 m). If a used tape removes floor paint or leaves marks, we will charge the repair or cleaning costs from the exhibitor or the stand builder.

It is not allowed to paint wall elements or stick anything on them. You can hang decorative materials from the frame profiles. Decorative materials can be fixed to the wall panels with adhesive strips, such as Pro Contact or Powertrips. You can also use small pins with felt wall panels. Silicone tape can be purchased at the Exhibition office.

Exhibitors must remove all the fixed materials from the elements before dismantling. Exhibitors or stand builders are also responsible for removing the floor tapes.

Wireless Microphones

Wireless telecommunications devices, such as microphones or radio transmitters, always require permission from our technical producer, Mikko Rahkonen, mikko.rahkonen(at)paviljonki.fi. Permission must be requested at least 2 weeks before the event. The user of a wireless telecommunication device must hold a license granted by the Finnish Transport and Communications Agency Traficom.

Fair Catalogue

We will add more information about the fair catalogue closer to the event date. You can enter your data for the catalogue on Extranet.

Marketing

Together we will create a successful event! The company media channels are an excellent place to inform your customers about your participation. You can share a link on your website to www.smart-factory.fi where interested parties can get more information about the event.

We will shortly be adding downloadable event materials to the Media page that you can use on your website, social media, emails, and other marketing.

Exhibition Office

The exhibition office will be open throughout the event in the Lutakonaukio lobby. There you can rent hanging hooks and buy carpet tape and silicone stickers for wall fixings. There is also a paid copying service in the lobby. You can also get service from the office in the Uno Savolan katu lobby during event hours.

Exhibitor Lounge

Entrance to the exhibitor lounge K100 Klubi can be found in the Lutakonaukio lobby, near the Kongressi entrance. There you can rest for a moment, read the daily newspaper or check your e-mail online.

Press

You can send your press releases to us in advance (tiina.lampinen@paviljonki.fi) and we will add them to our website for the media to use.

During the event, you can bring your press releases to the Exhibition office in the Lutakonaukio lobby or put them directly on to the appointed shelf in the press room (Klubi).

Id Cards

Every person working at the stands during the exhibition must have a personal ID-card.

Exhibitor card allows entry to the exhibition area throughout the event. The cards are printed from the exhibitor data management service. You just fill in your name, (title), company and the e-mail address where you want the confirmation. Please remember to take to printed card with you when you come to Paviljonki.

Standbuilder card allows entry to the halls only during building-up and moving-out. You can get the cards from the exhibition office desk (on the entrance lobby).

Invitations

About a month before the exhibition we will send to you invitations to the VIP customer get-together evening. You can order (free of charge) more invitations, if need any. Those invitations are valid only for the VIP evening. Exhibitors have free entry with their exhibitor ID-card.

In the same package you will receive ordered invitations to the exhibition (must order beforehand). You can order your cards ready-printed with your logo, and/or invitation code and stand number (order and prices: tiina.lampinen(at)paviljonki.fi). Distributing invitations is free of charge. The recipients must pre-register as a visitor. After the exhibition you get a register of those visitors who have mentioned you as an inviter upon pre-registering.

It´s also possible to invite visitors with electronic invitation, which you can send to your customers by e-mail (you find your invitation code from the exhibitor data management service). We’ll send you more information separately.

Parking

We recommend you leave your cars to the hotel parking service, because the Paviljonki Parking houses are very occupied by visitor´s cars during the exhibition days.

During the period of moving in and out, Jyväskylä Fair Ltd. offers you free car parking in parking area P3 (limited amount of places, though). Parking cards for this period will be available from the parking personnel. The parking areas beside Jyväskylän Paviljonki are controlled by the city of Jyväskylä. Accordingly, the parking card should be placed so that it is clearly visible through the vehicle windscreen. Heavy-duty vehicles are to be moved away from the area for the duration of the exhibition.

During the exhibition period parking is subject to charge in all areas.